Exhibit Information
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Hot Topics
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Hot Topics in Neonatology 2023’s Exhibit Opportunity gives your company the opportunity to spotlight your brand and connect with both new and existing customers.
EXHIBIT HALL HOURS
Sunday, December 10
Monday, December 11
Tuesday, December 12
Wednesday, December 13
4:30 a.m. to 5:30 p.m.
7:00 a.m. to 6:00 p.m.
7:00 a.m. to 5:30 p.m.
7:00 a.m. to 8:00 a.m.
Key Dates for Exhibitors
Thursday, November 30
Sunday, December 10
Sunday, December 10
Wednesday, December 13
Deadline for registration form, payment and
representative names
Exhibitor Set up from Noon - 3:00 p.m.
Exhibit Hall open for Reception
Exhibitor breakdown by 10:00 a.m.
All exhibits will be placed in the Woodrow Wilson ballroom, alongside food and beverage service. Exhibit Hall assignments are at the discretion of the planning staff and are based on a first come first serve basis.
IN-PERSON EXHIBIT
$5,000 | $2,500 Non-Profit
FEATURES
• 10’ x 10' exhibit space with a six-foot non-skirted* table, two (2) chairs.
• Three (3) complimentary exhibitor registrations per exhibit, includes access to all general
sessions, breakfasts and breaks.
• One (1) time list of registrants, including attendee name, company name and contact email
(opted in attendees). List shared on the first day of conference.
• Participation in three (3) networking happy hour events and exhibit/attendee engagement
activity during the conference.
• Complimentary virtual booth listing, includes company video, link to website, downloadable
files and messaging capabilities with attendees.
*Gaylord National Harbor is a linen free facility.
GIVEAWAYS
Customary descriptive product literature and other items of a modest nature may be distributed. Any giveaway with a value of more than $25 must be approved by Hot Topics staff. No giveaways of over $100 will be allowed. No contests, lotteries and/or games of chance allowed.
FOOD
Any significant food and beverage provided at your exhibit must be ordered through the Gaylord National. Please contact Sarah.Parker@Gaylordhotels.com
AUDIO VISUAL
For any audio-visual requests, please contact Lanora.Settles@encoreglobal.com
SHIPPING
For shipping details please contact our partners Alliance Exposition by calling
888.528.2011 or via email ExhibitorAssistance@Alliance-Exposition.com.
OTHER CONSIDERATIONS**
• Additional in-person exhibitor registrations can be purchased for $525 each (if required).
• Additional in-person exhibit space can be arranged for a separate fee if required.
• Additional exhibit space furnishings, electricity, internet, video, sound, and computer
equipment are available for an additional fee and must be ordered pre-event with our
preferred drayage partner via email
• Lead retrieval service available through approved vendor at additional cost.
• Freestanding displays are permitted if they fit in your designated exhibit space.
**subject to availability and discretion of planning staff
CANCELLATION POLICY
Exhibit agreement may be cancelled without penalty prior to November 10, 2023. Written notice must be sent to Ivy.Gato-Gomez@Nemours.org. Cancellation after this date will result in forfeiture of the exhibitor’s fee.
FOR MORE INFORMATION
Questions and inquiries about Exhibit Opportunities, contact Ivy.Gato-Gomez@Nemours.org
Reception
5:30 p.m. Welcome Back Happy Hour
5:00 p.m. Happy Hour
Exhibit Setup and Breakdown
Exhibits may be set up from Noon-3:00 p.m. on Sunday, December 10, 2023.
Exhibit space must be cleared by 10:00 a.m. on Wednesday, December 13, 2023.
